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Key reasons for optimization include:
• Efficiency: Ensuring data is stored without wasting space.
• Speed: Making sure you can retrieve the data quickly when needed.
• Cost-saving: Reducing storage expenses by avoiding unnecessary duplication or unused
storage.
3. How Storage Management Optimization Works
There are several strategies and techniques used to optimize storage. Let’s look at them in a
simple way.
a) Grouping Similar Data (Data Organization)
Think of how you organize books on a shelf—grouping novels, cookbooks, or textbooks together.
In storage optimization, similar files or data types are grouped together to make them easier to
access.
• Example: A company might group customer orders in one database and employee
records in another. This way, accessing specific information becomes faster.
b) Avoiding Wasted Space (Data Compression)
Compression is like vacuum-packing your clothes to make more space in your suitcase. In data
storage, files can be compressed to take up less space without losing their content.
• Example: A high-quality photo might be stored as a smaller file using JPEG compression,
saving space on your phone while still looking good.
c) Getting Rid of Duplicates (Deduplication)
Imagine you have three copies of the same pair of shoes. That’s wasteful, right? Similarly, in
storage, removing duplicate files helps free up space.
• Example: If you accidentally save the same photo three times, optimization software
might detect and keep only one copy.
d) Using Space Smartly (Tiered Storage)
This is like storing everyday clothes in your main wardrobe and seasonal items in the attic.
Frequently used data (hot data) is kept on fast, expensive storage, while rarely used data (cold
data) is moved to slower, cheaper storage.
• Example: A business might store active customer data on a high-speed drive but archive
older, less-used records on a slower, more affordable system.
e) Keeping Things Neat (Defragmentation)
When files are saved in bits and pieces all over a storage device, it’s like having your shoes
scattered all over the house. Defragmentation rearranges these pieces so everything is stored
neatly, improving access speed.